Why Document Management Solutions   Some of Basic Reasons for DMS:   · Legal Compliance · Corporate Governance · Risk Management · Disaster Recovery · Electronic On-Site and Off-Site Back-Ups · Workflow · Information Security, Control and Monitoring     The brief on DMS   Good governance and compliance through Electronic Document Management System (EDMS) is not only good risk management policy, but now a vital in protecting the company and its assets from legal action.  “I didn't know we had to keep those emails, documents or records...“ is not a tolerable excuse especially under circumstances of disaster.   Businesses in some highly successful countries have been informed to take a close look at their document management practices in the face of legislations that contains many pitfalls for companies as well as possible fines and jail time for individuals. They have been advised to formalise document management policies and keep them current, review practices, and make sure staff training is current. Above all, they should be vigilant about document retention and careful about document destruction. Document Management as well applies more so at Government level - any organ of government needs to have document management in place; and that is electronic system and physical storage mechanism.   To determine if your company or institution needs to consider whether is at risk, ask yourself a few questions:   · Do you need to store or destroy paper documents to create room for more recent documents? · Do you lose your business's important documents in staff in-trays? · Are you struggling to keep all your client-specific documents together or having trouble finding critical client paper when you need it? · Are your critical business documents, policies and procedures collecting “electronic dust” in your computer's virtual filing cabinets? · Can you prove that the latest version of your critical business documents have been read by your staff or the latest policies and procedures are being used in practice? · Would you have trouble proving that your business policies and procedures had been adhered to by your staff in an South African court of law?   If you answered yes to any of these questions, your business or instituion is open to an ever increasing risk of exposure to legal action, breach of compliance with the law and a lack of control of your business as it expands.  Contact Us     Website Developed and Maintained by Rent Website          Go to ProConSol